What is Todoist?
Todoist is a task management app that helps individuals and teams capture, organize, and prioritize tasks across work and personal life. It uses natural language input to add tasks instantly, and AI-powered features handle voice-to-text task capture, smart task planning, AI email parsing, and natural language filter creation automatically. People use Todoist to manage to-do lists, build daily habits, hit deadlines, and stay on top of everything that needs to get done.
Features & Benefits
- Quick Add with Natural Language – Add tasks instantly using natural language with automatic recognition of due dates, priorities, and project assignments.
- Ramble (Voice-to-Text Task Capture) – Use voice-to-text AI to dictate tasks hands-free and have them automatically parsed, structured, and added to your to-do list.
- Task Assist – AI task planning tool that suggests sub-tasks, breaks down complex work into actionable steps, and helps unblock stalled projects using smart scheduling intelligence.
- Email Assist – AI email parsing that extracts action items and key details from forwarded emails and converts them into organized tasks automatically.
- Filter Assist – Natural language processing that generates custom task filters from plain-language descriptions, removing the need to learn filter syntax.
- Projects – Organize tasks into dedicated spaces for every area of work and personal life.
- Priorities – Flag tasks by urgency to keep the most critical to-dos visible at all times.
- Labels – Tag and group tasks across projects with custom labels for flexible organization.
- Sub-tasks & Sections – Break projects into sections and nest sub-tasks under parent tasks for step-by-step execution.
- Recurring Due Dates – Set flexible recurring schedules for habits, routines, and repeating deadlines using natural language.
- Reminders – Add time and location-based reminders at the point of task entry.
- Today & Upcoming Views – See tasks due today in a focused daily to-do list or drag-and-drop tasks across a weekly and monthly calendar.
- Custom Filters – Create any task view by combining project, priority, label, due date, and assignee parameters.
- List, Calendar & Board Views – Switch between list, Kanban board, and calendar layouts per project.
- Shared Projects & Team Workspace – Assign tasks, comment, attach files, and manage role-based permissions in shared team and personal workspaces.
- Productivity Tracking & Karma – Monitor weekly and monthly task completion trends and earn Karma points for consistent productivity habits.
- Integrations – Connect Todoist to the tools in your existing workflow via 80+ native integrations and automation platforms.
Real-World Applications
Professionals managing multiple projects and deadlines can use Todoist as a task management app to keep every work task, follow-up, and recurring commitment in one organized system. Natural language task entry handles scheduling automatically, and the AI task planning features break down complex projects into clear next steps. Custom filters and priority flags surface the most urgent to-dos without manual sorting through long project lists.
People building daily habits and personal routines can use recurring tasks and productivity tracking to create consistent behavior over time. The Today view functions as a focused daily to-do list that filters out backlog noise each morning, reducing decision fatigue. The Karma system reinforces steady progress by rewarding task completion and regular use of advanced productivity features.
Teams coordinating work across departments or remote setups can use shared workspaces and project collaboration tools to assign tasks, track ownership, and keep communication inside the task rather than scattered across email. Role-based permissions control what team members can view or edit, keeping individual and group task management separate. The task management app connects directly with the tools teams already use via native integrations and automation platforms.
Students, freelancers, and people juggling personal and professional responsibilities can organize coursework, client deadlines, grocery lists, and home projects in a single cross-platform task management app. The Ramble voice-to-text capture feature adds tasks hands-free during commutes, meetings, or workouts. Todoist syncs across web, iOS, Android, macOS, Windows, wearables, and browser extensions so every to-do list item stays current on every device.
