What is Buildium?
Buildium is property management software built for landlords and property managers who run rental portfolios. Keeping track of leases, rent payments, maintenance, and accounting across multiple units takes a lot of manual work. Buildium puts all of those tasks online so property managers can run daily operations from one dashboard. It covers residential rentals, community associations, commercial properties, and student housing. The property management software also includes AI tools that automate billing, communications, and work order tracking. Property managers of any portfolio size can use it, and there is a 14-day free trial.
Buildium Video
Features & Benefits
- Online Rent Collection: Accept rent and association fee payments through ACH, credit card, debit card, e-check, or cash with automatic deposits to your bank account.
- Recurring Autopay: Let residents set up automatic recurring payments through the Resident Center app so rent arrives on schedule.
- AI Bill Scan: Upload or email invoices and let AI extract vendor names, dates, totals, and line items to create draft bills in seconds.
- Property Accounting: Track every transaction with a built-in ledger, customizable chart of accounts, and automatic bank reconciliation designed for property management software workflows.
- Accounts Payable: Convert work orders into bills, pay vendors online, and set up automatic payments for recurring expenses.
- Online Leasing: Create lease templates with 50+ autofill fields, collect digital signatures from any device, and store all documents automatically.
- Tenant Screening: Run credit, criminal, and eviction background checks with custom credit score thresholds and accept-or-reject recommendations.
- Maintenance Management: Receive resident repair requests, assign work orders to staff or vendors, and track progress with time-stamped updates through the property management software dashboard.
- AI Maintenance Agent: Summarize work orders, monitor vendor progress, and flag completed repairs so maintenance requests close faster.
- Write with AI: Draft emails, SMS messages, and announcements in the right tone for any situation in seconds.
- AI Assistant: Get context-aware answers on policies, processes, and troubleshooting without leaving the dashboard.
- Maintenance Contact Center: Capture resident maintenance calls around the clock and create work orders automatically.
- Resident Center: Give residents a portal to submit requests, view balances, and make payments through a mobile app rated 4.8 stars.
- Rental Listing Syndication: Advertise vacant units across listing sites and schedule showings.
- Property Inspections: Complete on-site inspections with photo capture and sync results directly into maintenance workflows.
- Staff Time Tracking: Log hours spent on tasks and work orders from the mobile app or web.
- Business Performance Reporting: View portfolio-wide analytics, run financial reports, and monitor key metrics in real time.
- 1099 e-Filing: Create and file 1099 tax forms for owners and vendors in minutes.
- Free Property Management Website: Set up a hosted website to advertise listings and showcase services without coding.
- Open API: Build custom integrations and connect external data sources for more flexible workflows.
- Marketplace Integrations: Connect with property management tools like Property Meld, ButterflyMX, PetScreening, Tenant Turner, LeadSimple, ShowMojo, and dozens more through a plug-and-play marketplace covering maintenance, marketing, resident services, and accounting.
What can Buildium do?
- Collect rent payments online
- Screen tenant backgrounds
- Track maintenance requests
- Automate property accounting
- Scan invoices with AI
- Draft property communications with AI
- Manage lease agreements digitally
- Syndicate rental listings
- Reconcile bank accounts
- File 1099 tax forms
- Run portfolio performance reports
- Schedule property inspections
Real-World Applications
A mid-size property management company juggling hundreds of residential units may find that rent collection alone eats up hours each week. Buildium can take that off the table by letting residents pay through autopay while every transaction posts to the ledger on its own. Late fee rules kick in based on payment dates, which means less time chasing overdue balances and more time growing the portfolio.
Independent landlords who self-manage a handful of rental homes might struggle to stay on top of maintenance requests that come in through texts, phone calls, and emails. Buildium gives residents a single place to submit repair requests, and the AI maintenance agent can summarize open work orders so nothing slips through the cracks. That kind of organization may help a solo landlord look and operate more like a professional firm.
HOA boards and community association managers can use the property management software to collect association fees, track violations, and communicate with homeowners. A neighborhood association dealing with seasonal landscaping bids, for example, could upload vendor invoices and let AI Bill Scan pull the details into draft bills. That cuts down on data entry errors during busy budget cycles.
Commercial property managers who track lease escalations and CAM charges across retail or office spaces may benefit from the built-in accounting tools. The customizable chart of accounts and bank reconciliation features are designed for the kind of trust accounting rules that commercial portfolios require. Reporting can show each property’s financial picture without exporting data into separate spreadsheets.
Someone renting out a single vacation property or in-law suite might not think they need dedicated software. But Buildium’s free hosted website can advertise the listing, tenant screening can vet applicants with credit and background checks, and online leasing can collect a signed agreement from any device. Even at that small scale, going digital can save a weekend landlord real time each month.
