What is Freehand?
Freehand is invoice reconciliation software built for enterprise freight, logistics, and global trade spend. Carrier invoices routinely contain billing errors, duplicate charges, and unenforced contract terms that go undetected at volume. AI agents audit every carrier invoice, match charges against contracted rates and shipment records, and resolve discrepancies directly with vendors. It’s built for supply chain, finance, and procurement teams at companies spending heavily on freight and logistics.
Freehand covers freight and parcel, 3PL and 4PL contracts, logistics accounts receivable, and global trade duties. As freight invoice processing software, it posts validated results directly to SAP, Oracle, or Coupa with a full decision trace on every line item.
Freehand Video
Features & Benefits
- Invoice Audit: check every carrier and vendor invoice against contracted rates and shipment data at 100% coverage and over 98% accuracy.
- Contract and PO Matching: link rate cards, purchase orders, and contracts to every invoice line item for accurate invoice reconciliation.
- Discrepancy Detection: flag duplicate charges, unearned accessorial fees, and billing patterns that manual review misses at volume.
- Dispute Resolution: compile evidence packets from contract clauses and delivery logs, then negotiate directly with vendors via email and portal outreach.
- Pattern Recognition: identify recurring vendor overcharges and historical billing anomalies across invoice cycles.
- Operational Reconciliation: map invoices against shipment milestones, delivery logs, and warehouse records to verify every charge.
- GL and Cost Center Allocation: apply company-specific general ledger rules and cost center mappings to every validated line item.
- Accrual Processing: apply corporate accrual thresholds and business logic automatically across all processed claims.
- ERP Integration: push validated invoice reconciliation outcomes directly to SAP, Oracle, or Coupa with no manual re-entry.
- Audit Traceability: attach a full decision trace to every posted entry so finance and compliance teams can verify any charge.
What can Freehand do?
- Audit freight invoices against carrier contracts
- Detect duplicate billing on freight invoices
- Match purchase orders to invoice line items
- Enforce 3PL contract terms
- Recover penalty credits from logistics providers
- Dispute carrier overcharges
- Validate import duties and broker fees
- Reconcile shipment records to billed amounts
- Automate invoice posting to ERP
- Apply GL coding to reconciled invoices
- Flag accessorial charges on carrier invoices
- Identify recurring vendor billing errors
Real-World Applications
A Fortune 500 manufacturer shipping hundreds of truckloads weekly may find that carrier invoices regularly include charges that don’t match contracted lane rates or accessorial agreements. Freehand’s invoice reconciliation software catches those gaps on every invoice, not just a sample, and disputes them with carriers directly using the contract language and delivery data as evidence.
Retail and food and beverage companies working with multiple 3PL partners can use Freehand to enforce SLA terms that would otherwise disappear into variance reports. Penalty credits owed for missed delivery windows get identified and claimed, rather than absorbed as a normal cost of doing business.
Life sciences and pharmaceutical companies managing complex global trade flows might use Freehand to validate duties, broker fees, and tariff classifications before they hit accounts payable. Finance teams get clean, coded entries in their ERP without chasing documentation across carrier portals and broker emails.
For supply chain procurement teams at large manufacturers, freight invoice processing software like Freehand can cut invoice-to-pay cycle time. When AI agents handle the audit, discrepancy resolution, and ERP posting, AP staff spend less time on exception management and more time on strategic work.
