What is Reclaim?
Reclaim is an AI calendar app that connects to Google Calendar or Outlook and automatically manages how time gets allocated across a workweek. Tasks, meetings, habits, and focus time all compete for space — Reclaim uses AI to resolve those conflicts without manual rescheduling. Individuals use it to protect deep work time and stay on top of tasks. Teams use it to reduce meeting overload and coordinate availability. Organizations deploy it to improve time allocation at scale.
Features & Benefits
- AI Focus Time – Automatically block uninterrupted deep work sessions based on a weekly goal, with flexible holds that lock in when calendar space gets tight.
- AI Tasks – Sync tasks from connected task managers and auto-schedule them in the calendar by priority, deadline, and available time.
- AI Smart Meetings – Find the best time for internal meetings across all attendees’ schedules, with flexible holds that adjust as availability changes.
- AI Scheduling Links – Share availability using smart meeting links that surface more open slots than static booking pages, with configurable meeting controls.
- AI Habits – Schedule recurring routines such as lunch, exercise, or admin blocks as flexible events that move to find time each week rather than sitting as fixed holds.
- AI Buffer Time – Automatically insert prep and recovery time around meetings and work sessions based on user-defined preferences.
- AI Calendar Sync – Block availability across multiple Google and Outlook calendars to prevent scheduling conflicts and protect personal time on a work calendar.
- AI Planner – Generate and manage a daily plan that organizes tasks, habits, focus blocks, and meetings in priority order.
- AI Time Tracking – Log and categorize time spent across meetings, tasks, and focus sessions, with personal metrics on work-life balance and deep work trends.
- People Analytics – Provide team and organization-level dashboards covering focus time averages, meeting load, fragmented time loss, and productivity trends by department.
- Slack Status Sync – Automatically update Slack status based on calendar events to reduce interruptions during focus or meeting time.
Real-World Applications
Knowledge workers who need uninterrupted time to write, code, analyze, or design may find an AI calendar particularly useful. Rather than manually blocking focus time each week only to watch it disappear to meetings, users can set a weekly focus goal and let Reclaim defend that time automatically. When a meeting request lands, the AI evaluates the full week and finds the slot with the least disruption to existing priorities.
Engineering and product teams that operate in sprints often struggle with calendar fragmentation — short gaps between meetings that are too small for meaningful work. Reclaim can help reduce that fragmentation by repositioning flexible events and consolidating open time into longer blocks. Teams can also set no-meeting day policies and shared focus time goals, giving everyone a more consistent structure without manual calendar coordination.
Sales and executive assistant roles where outbound scheduling is a daily task can benefit from AI scheduling links. Instead of sending a static link with a handful of slots, users can share availability that reflects their actual priorities and preferred meeting times. The AI surfaces more options by identifying times it could reschedule other flexible events, which means meetings get booked sooner with fewer back-and-forth exchanges.
HR and operations leaders looking to measure workforce productivity can use Reclaim’s analytics layer to benchmark focus time across departments. Rather than relying on self-reported data or calendar audits, the AI calendar generates metrics on meeting load, fragmented time, and overtime trends automatically. This can support initiatives around meeting hygiene, remote work policies, or burnout reduction without requiring employees to manually track their time.
