What is Expensify?
Expensify is expense management software that handles receipt capture, reporting, reimbursement, and spend control for individuals and teams. It covers the full cycle from scanning a receipt to paying an employee back. The expense management software also handles travel booking, bill pay, invoicing, and corporate card management. Access is available via web, mobile app, or by forwarding receipts directly to an Expensify email address.
Features & Benefits
- Receipt Scanning: Capture receipts by photo, email forward, file upload, or SMS. Expensify extracts the amount, date, and merchant automatically.
- AI-Powered Expense Categorization: Automatically categorize expenses, flag policy violations, and enforce spending rules using Expensify’s Concierge AI.
- Expense Reports: Submit, review, and approve expense reports with automated matching and policy checks built in.
- Expense Tracking: Capture and categorize receipts, card transactions, and mileage for business or tax purposes.
- Travel Booking: Book flights, hotels, rental cars, and rail directly in the app. Every booking syncs with expense records automatically.
- Travel Reimbursement: Match receipts to travel expenses automatically and process out-of-pocket reimbursement faster.
- Global Reimbursements: Pay employees or contractors in their local currency from anywhere in the world.
- Expensify Card: Issue a Visa commercial card that earns cash back on US purchases and integrates directly with expense tracking.
- Bring Your Own Cards (BYOC): Link existing corporate cards for automatic reconciliation. Over 10,000 banks supported globally.
- Virtual Cards: Issue unlimited virtual cards instantly for employees, vendors, or projects.
- Spend Management: Set smart limits, approval workflows, and spend visibility across every card and expense.
- Budgets: Set and track budgets across teams and departments to manage spend proactively.
- Bill Pay: Capture, approve, and pay vendor bills directly through Expensify.
- Invoicing: Create and send invoices, track payment status, and collect payments within the platform.
- Financial Reporting: Build custom reports to analyze spend patterns and trends across the organization.
- In-App Chat: Communicate directly on individual expenses to resolve questions in real time.
- Integrations: Connect with major accounting, ERP, payroll, and travel platforms.
- Compliance Tools: Detect duplicate receipts, verify exchange rates, and check transactions against company policy automatically.
What can Expensify do?
- Scan and categorize receipts from a phone
- Track mileage for business travel
- Submit an expense report for reimbursement
- Approve employee expense reports
- Reimburse employees directly to a bank account
- Pay vendor bills
- Create and send invoices to clients
- Book flights and hotels for business travel
- Set spending limits for employees
- Issue virtual cards for employees or projects
- Reconcile corporate card transactions
- Sync expenses with accounting software
- Generate custom financial reports
- Track budget vs. actual spend by department
Real-World Applications
A field sales rep traveling weekly can handle expense management on the road without saving physical receipts. Snapping a photo of each receipt logs it instantly. By the time the trip ends, the report is already drafted and ready to submit for reimbursement.
Small business owners managing a team can use Expensify’s expense management software to set category limits and approval rules before money gets spent. Every card transaction and reimbursement request flows through one system, and accounting entries sync to their software automatically without manual data entry.
Finance teams at larger companies can run the full expense management cycle across multiple departments from a single platform. Budget tracking, policy enforcement, duplicate detection, and multi-currency reimbursements can all run without building separate workflows for each.
Freelancers and independent contractors who work with companies that don’t use Expensify can still handle their own expense management within the platform. Reports can be exported as a PDF or submitted electronically, making it straightforward to document business expenses for clients or tax filing.
