What is Travel Code?
Travel Code is a corporate travel management platform built for mid-market companies with 100 to 2,000 employees. It handles flight booking across 500+ airlines, hotels, rail, car rentals, buses, and transfers while enforcing travel policy at the point of search. The platform connects booking, expense reconciliation, virtual cards, AI-powered spend tracking, and duty of care under one audit trail so finance teams can close monthly cycles faster and CFOs can verify total travel spend in real time.
Twelve AI agents run in the background handling pricing, unused credits, receipts, policy drafting, and traveler safety. Companies that outgrow basic booking tools often turn to corporate travel management software to bring those workflows under one system and stop losing money to missed savings and compliance gaps.
Features & Benefits
- Policy-Enforced Booking: enforce corporate travel management policy at the point of search across flights, hotels, rail, cars, buses, and transfers; flag out-of-policy selections with a reason and route them to an approver automatically
- Flight Booking: search and book across 500+ airlines using GDS (Amadeus, Sabre) and NDC content, with negotiated corporate rates stacking on top of public fares
- Hotel Booking: access 2.5M hotels and apartments worldwide, including long-stay options and Airbnb via concierge
- Rail, Bus, and Ground Transport Booking: book intercity rail, coach across 75+ countries, pre-booked airport transfers, and rideshare for business travel
- RateGuard: monitor every issued booking for price drops and rebook automatically at the lower fare within airline rules, returning 10 to 25% in savings depending on plan
- Airline Credit Recovery: track unused airline credits across carriers, alert before expiry, and apply them to the next eligible booking
- Line-by-Line Expense OCR: capture and itemize receipts at the line level at 99.2% accuracy, including room service, parking, and incidentals
- Automated Expense Reconciliation: match expenses to bookings, card transactions, and GL entries automatically with VAT splitting for EU, UK, and MENA
- Virtual and Lodge Cards: issue virtual cards with per-trip, per-merchant, or per-role limits auto-generated from bookings; support lodge cards for centralized AP payment; freeze any card in real time via web, mobile, or Slack
- Robert AI Agent: answer spend, geo, and budget queries in seconds, take booking actions in chat, and return every result with an attached audit trail
- Policy Builder AI: draft and update travel policies from plain-language input
- Duty-of-Care Tracking: monitor traveler locations in real time, flag disruptions and crisis events, and generate evacuation contact lists on demand
- Group Bookings: coordinate travel for 5 or more travelers, offsites, leadership trips, and conferences with consolidated itinerary management
- eSIM Connectivity: provide mobile data in 100+ countries to control international telecom spend
- Accounting and HRIS Integrations: connect to accounting software and HRIS systems via SCIM, with SSO via major identity providers and Plaid for bring-your-own-card setups
- Reporting: give finance and travel managers a real-time view of total spend, policy compliance rates, and savings recovered across all booking types
- Mobile Apps: book, approve, and reconcile on iOS and Android
- 24/7 In-Platform Support: reach live support by chat, email, or phone on every plan
What can Travel Code do?
- enforce travel policy at the point of booking
- auto-rebook flights when prices drop
- recover unused airline credits before expiry
- reconcile expenses to bookings and GL automatically
- issue virtual corporate cards per trip
- itemize receipts line by line with OCR
- split VAT on receipts by country
- track employee traveler locations in real time
- draft corporate travel policies with AI
- answer spend and budget questions in chat
- flag travelers affected by a crisis event
- book intercity rail and coach for business travel
- generate per-trip card limits from booking data
- close monthly expense cycles with auto-matched transactions
- freeze a corporate card in real time via Slack
Real-World Applications
Finance teams that need a reliable corporate travel management system may find Travel Code most useful at month-end close. Every booking, card charge, and receipt auto-matches to the GL, and VAT splits by country automatically. A finance director managing 200 or more traveling employees can compress a week of reconciliation work into a process that runs continuously in the background.
Travel managers responsible for keeping programs compliant can set spend rules once and let Travel Code enforce them at search. Travelers see only in-policy options, and any exception triggers an approval workflow rather than an after-the-fact audit. Teams evaluating corporate travel management tools specifically to reduce out-of-policy bookings may see that rate drop quickly once enforcement moves to the booking stage.
HR and IT teams handling employee onboarding and offboarding can connect Travel Code to their HRIS via SCIM and manage role-based access centrally. When someone leaves, card access and booking permissions close automatically without orphaned card lines or open bookings.
Companies with employees traveling internationally might use the duty-of-care agent to monitor traveler locations across time zones. During a disruption, the system flags affected employees in seconds and surfaces rebooking options, giving operations teams immediate visibility without manual tracking across carrier apps and hotel confirmations.
Logistics and field services companies with high travel volume can use RateGuard to recover spend passively. The agent monitors every active booking after issuance and rebooks when fares fall. Programs on the Pro plan report up to 50% in fare savings through RateGuard with no action required from the travel manager.
