Microsoft Teams offers a new feature that integrates AI-generated notes into your chats, helping you stay on top of discussions. These notes are automatically created and updated during a conversation, summarizing key topics, decisions, tasks, and questions in a concise, easy-to-read format. This makes it easier to catch up on conversations, especially when you’re managing teams across different time zones or during busy periods.
What Are AI-Generated Notes in Teams?
AI-generated notes provide a real-time summary of your Teams chat, making it easier to track important information without having to read through every message. These notes update as the conversation progresses, ensuring you’re always in the loop with the latest developments. Here’s how you can use them:
- Key Topics & Decisions: The AI tracks and summarizes major decisions and action items that occur during the chat.
- Automatic Updates: As the chat evolves, the AI notes adjust automatically to reflect the latest updates, ensuring they stay relevant and easy to follow.
How to Enable AI-Generated Notes in Teams Chats
To start using AI-generated notes in Teams, follow these simple steps:
- New Chats: AI-generated notes will automatically be available for newly created chats.
- Existing Chats:
- Open the chat in Teams where you want the AI notes to appear.
- In the top-right corner, select the AI Notes button.
- Toggle on the option for AI-generated notes.
Once enabled, the notes will show up in the right pane of your chat, giving everyone access to a real-time summary. This feature is especially useful for collaborative work or when multiple people are contributing to the conversation at different times.
Viewing & Sharing AI-Generated Notes
You can easily view or share the AI-generated notes:
- View Notes: These notes automatically update and highlight new content that you haven’t seen yet, so you can quickly catch up.
- Share Notes: If you want to share a specific part of the notes, you can copy them directly from the right pane and share them within the chat.
Turning Off AI-Generated Notes
If you no longer need the AI-generated notes in a chat, simply follow these steps:
- Open the AI Notes panel in the top-right corner.
- Toggle off the option for AI-generated notes.
Once turned off, the AI notes will no longer appear, and the icon will revert to its original state.
Notes to Keep in Mind
- Available to Copilot Users: Only users with a Microsoft 365 Copilot license can access this feature.
- Languages Supported: Currently, AI-generated notes are only available in English, with more languages expected soon.
- Limitations: AI notes are not available for meeting chats or external chats.
Conclusion
AI-generated notes in Microsoft Teams are a valuable tool for enhancing productivity and keeping your conversations organized. Whether you’re managing projects across time zones or catching up on missed discussions, this feature ensures that important information is always at your fingertips. If you’re interested in trying out this feature, make sure to join the public preview program and get access to AI-powered enhancements in Teams.
